Position Summary

The Pre-Litigation Manager owns the phase of a case between signup and either settlement or the decision to file suit. You will lead a team of case managers, keep treatment and records moving, oversee demand quality, and make sure no file sits still.

This is a working leadership role. You will carry a small caseload of your own while supervising the team, setting standards, and being the person attorneys come to when they want to know the real status of a file.

Key Responsibilities

Team Leadership

Directly supervise the pre-litigation case management team, including workload assignment and capacity balancing
Set clear standards for client contact, file hygiene, and file movement, and hold the team to them
Train new case managers and build out the training path for the role
Conduct one on one check ins and performance reviews on a defined cycle
Address performance problems early and directly, and recommend hiring and staffing changes

Case Movement and Quality Control

Run regular file audits to find stalled cases, aging records requests, and treatment gaps
Review demand packages for completeness, accuracy, and persuasive strength before they go out
Own the pre-litigation aging report and drive it down
Escalate files that should be referred to litigation instead of continuing to negotiate
Partner with the attorneys on case valuation and negotiation strategy

Client Experience

Own client satisfaction during the pre-litigation phase, which is where most complaints originate
Step into difficult client conversations when a case manager needs backup
Make sure clients hear from the firm on schedule, not just when something happens

Process and Reporting

Document and improve pre-litigation workflows and task templates in the case management system
Report on caseload volume, phase aging, demand turnaround, and settlement results
Coordinate handoffs to litigation and to the settlement coordinator so nothing is dropped
Recommend process and technology changes backed by what the numbers show

CORE COMPETENCIES

Leadership. Your team knows what is expected and gets better under you
Urgency. A file that has not moved in two weeks bothers you
Negotiation instinct. You know when an offer is real and when the adjuster is testing you
Directness. You give feedback in the moment instead of saving it for a review
Judgment. You can tell the difference between a case that needs more treatment and one that needs to be filed
Client empathy that survives a heavy caseload
Data comfort. You manage from the report, not from memory

How Success Is Measured

Performance in this role is reviewed at 90 days, at six months, and annually. These are the measures that matter:

Average pre-litigation cycle time from signup to demand sent, trending down against baseline
Percentage of demands accepted by attorneys on first review without rework
Pre-litigation aging report, with no file exceeding the firm stall threshold without documented reason
Settlement results measured against pre-negotiation case value
Team client contact compliance on file audit
Case manager retention, ramp time for new hires, and completion of one on ones and reviews on schedule
Clean handoffs to litigation and settlement, measured by rework and missing items
Client complaints during the pre-litigation phase, tracked and trending down

Requirements

QUALIFICATIONS AND EXPERIENCE

Required

4 or more years of personal injury pre-litigation case management experience
Prior experience supervising, training, or leading a team
Strong command of medical records, treatment coordination, demand preparation, and bodily injury negotiation
Working knowledge of Louisiana prescription periods and insurance coverage issues
Excellent written communication, particularly demand writing
Comfort managing performance and holding people accountable

Preferred

Experience in a Louisiana personal injury firm
Experience building or rebuilding a pre-litigation workflow
Familiarity with lien negotiation and Medicare or Medicaid reimbursement
Proficiency with case management platforms and reporting tools
Bilingual in English and Spanish

Kenny Habetz Injury Law

Remote Pre-Litigation Case Manager Team Lead